Business administration – Professional Learning & Development

Submitting travel requests

Travel requests for regionally-allocated PLD are made in the online PLD system.

If you are requesting Tier 7 travel, you will also need to submit a Tier 7 budget using the budget template. The template is available by emailing pld.providers@education.govt.nz.

Once the Tier 7 budget is complete, send it back and a member of the National Office PLD team will contact you.

If a travel request is declined, the National Office PLD team will contact you.

Te tuku tono haerenga

Ka tuku tono haerenga mō te PLD ā-rohe mā te pūnaha PLD ā-tuihono.

Mehemea e tono ana koe i te haerenga Taumata 7, me tuku he tahua pūtea Taumata 7 hoki e whakamahi ana i te tauira tahua pūtea. Ka wātea te tauira mā te īmēra ki pld.providers@education.govt.nz.

Ina oti te tahua pūtea Taumata 7, whakahokia, ā, ka whakapā atu ki a koe tētahi mema o te tīma PLD Tari ā-Motu.

Ki te whakapekangia te tono haerenga, ka whakapā atu ki a koe te tīma PLD o te Tari ā-Motu.

Regionally-Allocated PLD Travel Policy Regionally-Allocated PLD Travel Policy

Making best use of the travel policy to support Regionally-Allocated PLD Making best use of the travel policy to support Regionally-Allocated PLD

Statements of Work

Once a travel request is submitted and processed by the National Office, a Statement of Work (SOW) will be automatically generated.

SOWs can be identified by their proposal document number ('PD –000XXXX'). The SOW pdf file is attached to the proposal document in the online PLD system, which also has the SOW code ('SOW – XXXXXX').

You no longer need to print and sign PLD SOWs for PLD allocations. Instead, you can now mark the SOW as approved in the online PLD system if it is correct.

Purchase orders

Once a SOW has been issued and approved by the provider, a purchase order (PO) will be sent to you from the Ministry’s Accounts Payable team.

The PO will outline what services have been purchased, the travel cap (if applicable) and when you can invoice the Ministry for the milestones.

All POs have a unique numerical code. This PO number must be included on all invoices sent to the Ministry to allow for prompt payment processing.

Invoicing the Ministry

Invoices must be sent to accountspayable.invoices@education.govt.nz directly, with pld.providers@education.govt.nz copied in. If the invoices are not sent in this way, it can cause delay.

When invoicing for a milestone payment, please provide the following information:

PO number and PD number (PD-000XXX)
which milestone is being invoiced for
separate lines for facilitator time and for travel.

When invoicing for travel costs, please provide:

PD number (PD-000XXX)
total value of travel expenses claimed for each facilitator
total value of travel hours claimed for each facilitator
the number of visits made to the school, kura, Kāhui Ako or cluster for each facilitator.

The invoice must also include the following statement:

“It is confirmed that all travel expenditure contained in this invoice has met the minimum delivery conditions as outlined in the Centrally Funded PLD Travel Policy."

Travel invoices without this information or with claims for the full travel cap will be queried by the National Office PLD team and sent back before they can be processed for payment.

Tauākī Mahi

Ina tukua he tono haerenga, ā, kua tukatukatia e te Tari ā-Motu, ka whakaputaina aunoatia tētahi Tauākī Mahi, (arā, he 'Statement of Work', he 'SOW').

Ka taea te tautohu i te SOW mā te nama puka marohi o runga (PD - 000XXXX'). Ka tāpirihia te kōnae pdf SOW ki te puka marohi i roto i te pūnaha PLD ā-tuihono, kei reira hoki te waehere SOW ('SOW – XXXXXX').

Kua kore koe e mate ki te tā me te waitohu i ngā SOW PLD mō ngā whakaritenga PLD. Kia tohua kē e koe te SOW kua whakaaetia i roto i te pūnaha PLD ā-tuihono, mēnā kua tika.

Ngā Tono Hoko

Ina tukua, whakaaetia hoki te SOW e te kaiwhakarato, ka tukua ki a koe tētahi tono hoko, (arā, he 'Purchase Order, he 'PO') nā te tīma Accounts Payable o Te Tāhuhu.

Ka whakamārama te PO i ngā ratonga kua hokona, te tepe haerenga (ki te hāngai), me te wā ka taea e koe te tuku nama ki Te Tāhuhu mō ngā tohu kauneke.

Kei ngā PO katoa he waehere tau ahurei. Me whakauru i tēnei tau PO ki ngā puka nama katoa ka tukua ki Te Tāhuhu kia kama ai te utu.

Te tuku nama ki Te Tāhuhu

Me tuku tōtika ngā puka nama ki accountspayable.invoices@education.govt.nz , ā, me tuku kape ki pld.providers@education.govt.nz. Ki te kore e tukua pēneitia ngā puka nama, ka takaroa pea te utu.

Ina ka tuku puka nama mō te utu kauneke, tēnā, tukua mai ēnei mōhiohio:

Te nama PO me te nama puka marohi o runga (PD-000XXX)
mō tēhea kauneke te puka nama
he rārangi motuhake mō te wā kaihuawaere me te haerenga.

Ina whakarite i te puka nama mō te nama haerenga, tēnā whakaratoa:

te nama puka marohi o runga (PD-000XXX)
te tapeke o ngā nama haerenga mō ia kaihuawaere
te tapeke o ngā haora haerenga mō ia kaihuawaere
te maha o ngā haerenga ki te kura, Kāhui Ako rānei mō ia kaihuawaere.

Me uru ki te puka nama te tauākī e whai ake nei hoki:

"E whakapūmautia ana kua tutuki ngā herenga whakarato mōkito i te whakapaunga ā-haerenga kei roto i tēnei puka nama, e ai ki te Kaupapa Here Haerenga PLD kua Whiwhi Tahua mai i te Kāwanatanga, (arā, ko te 'Centrally Funded PLD Travel Policy')".

Ka pātaihia e te tīma PLD o te Tari ā-Motu ngā puka nama haerenga kāore tēnei mōhiohio o roto, kei roto rānei te nama mōrahi mō te haerenga, ā, ka whakahokia i mua i te whakarite utu.

Milestone and Final Reporting

Before submitting a final report invoice for a statement of work, it is important that you ensure the school has submitted their PLD plan, milestone reports and final report. If the reporting requirements have not been met, your final report invoice will be placed on hold for 30 days and cancelled thereafter if the school has not submitted the required reports.

For proposals where hours have been allocated to multiple providers, it is essential that milestone reports are submitted by the school so that we are able to see that your allocated hours have been completed. Without this documentation, we do not have any evidence to support the delivery of your allocated hours.

If your school is having trouble submitting their final report, we can accept written confirmation from them acknowledging that this PLD has been delivered.

Salesforce have updated the permissions of PLD admin users so that you can check the reporting history of proposals to make sure that the school has submitted all relevant reports before sending a final report invoice.

Te Whakatakoto Pūrongo Whāinga Iti, Pūrongo Whakamutunga hoki

I mua i te tuku i te nama pūrongo whakamutunga mō te tauākī mahi, he mea nui kia mātua whakarite kua oti i tō kura te tuku i tā rātou mahere PLD, ngā pūrongo whāinga iti, me te pūrongo whakamutunga. Mehemea kua kore i tutuki ngā herenga whakatakoto pūrongo, mehemea kāore i tukuna mai e te kura ngā pūrongo e tika ana, ka puritia tō nama pūrongo whakamutunga mō te 30 rā, i muri i tērā, ka whakakorehia.

Mō ngā kaupapa kua tohaina ngā haora ki te tini kaiwhakarato, he mea nui kia tukuna mai ngā pūrongo whāinga iti e te kura kia kitea ai e mātou kua tutuki ō haora mahi. Ki te kore tēnei tuhinga, kāore he taunakitanga hei tautoko i tō whakatutukinga o ō hāora mahi.

Mehemea kua raru tō kura i te tukunga mai o tā rātou pūrongo whakamutunga, e whakaaetia ana e mātou tā rātou whakamana ā-tuhi e mea ana, kua tutuki tēnei PLD.

Kua whakahoutia e Salesforce ngā whakaaetanga o ngā kaiwhakamahi whakahaere PLD kia tirohia te hītori pūrongo o ngā kaupapa kia mātua whakarite kua tukuna e te kura ngā pūrongo whaitake katoa i mua i te tuku o te nama pūrongo whakamutunga.

Business administration Te taha whakahaere mō ngā kaiwhakarato