Statements of Work

Once a travel request is submitted and processed by the National Office, a Statement of Work (SOW) will be automatically generated.

SOWs can be identified by their proposal document number ('PD –00XXX'). The SOW PDF file is attached to the proposal document in the Online PLD system.

You no longer need to print and sign PLD SOWs for PLD allocations. Instead, you need to review and accept the SOW as approved in the Online PLD system. If it is not correct or something is missing, please email the PLD provider mailbox with details. 

Please note that you should only access a SoW, once the "Status" field has been updated to "Provider Notified" - the system sends an automated message when this is available. Please do not review a SoW with a status of "Pre-Approved" as it is still being verified by the national PLD team and not available for review.

 

Purchase orders

Once a SOW has been accepted by the PLD provider, a purchase order (PO) will generated and sent directly from the Ministry’s Finance system, approximately 5 - 10 working days later.

PO numbers are not available in the Online PLD system, they are sent by email from the Ministry's Finance system to your nominated accounts contact person.

 

The PO will outline what services have been purchased, the travel cap (if applicable) and when you can invoice the Ministry for the milestones.

All POs have a unique numerical code that start with WK700XXXXX. This PO number must be included on all invoices sent to the Ministry to allow for prompt payment processing.

 

Invoicing the Ministry

Invoices must be sent directly to accountspayable.invoices@education.govt.nz , with pld.providers@education.govt.nz copied in. You must only include one invoice attachment per email. If the invoices are not sent in this way, this will cause ongoing delays.

 

Invoices must include the following information:

  • PO number (WK700XXXXX) and PD number (PD-000XXX)
  • Description of payment - eg, Commencement or Milestone Report 1 

When invoicing for travel costs, please also provide:

  • total value of travel expenses claimed for each facilitator
  • total value of travel hours claimed for each facilitator

The invoice should also include the following statement:

“It is confirmed that all travel expenditure contained in this invoice has met the minimum delivery conditions as outlined in the Centrally Funded PLD Travel Policy."

 

Travel invoices without this information or with claims for the full travel cap will be queried by the National Office PLD team and sent back before they can be processed for payment.

Tauākī Mahi

Ina tukua he tono haerenga, ā, kua tukatukatia e te Tari ā-Motu, ka whakaputaina aunoatia tētahi Tauākī Mahi, (arā, he 'Statement of Work', he 'SOW').

Ka taea te tautohu i te SOW mā te nama puka marohi o runga (PD - 000XXXX'). Ka tāpirihia te kōnae pdf SOW ki te puka marohi i roto i te pūnaha PLD ā-tuihono, kei reira hoki te waehere SOW ('SOW – XXXXXX').

Kua kore koe e mate ki te tā me te waitohu i ngā SOW PLD mō ngā whakaritenga PLD. Kia tohua kē e koe te SOW kua whakaaetia i roto i te pūnaha PLD ā-tuihono, mēnā kua tika.

 

Ngā Tono Hoko

Ina tukua, whakaaetia hoki te SOW e te kaiwhakarato, ka tukua ki a koe tētahi tono hoko, (arā, he 'Purchase Order, he 'PO') nā te tīma Accounts Payable o Te Tāhuhu.

Ka whakamārama te PO i ngā ratonga kua hokona, te tepe haerenga (ki te hāngai), me te wā ka taea e koe te tuku nama ki Te Tāhuhu mō ngā tohu kauneke.

Kei ngā PO katoa he waehere tau ahurei. Me whakauru i tēnei tau PO ki ngā puka nama katoa ka tukua ki Te Tāhuhu kia kama ai te utu.

 

Te tuku nama ki Te Tāhuhu

Me tuku tōtika ngā puka nama ki accountspayable.invoices@education.govt.nz , ā, me tuku kape ki pld.providers@education.govt.nz. Ki te kore e tukua pēneitia ngā puka nama, ka takaroa pea te utu.

Ina ka tuku puka nama mō te utu kauneke, tēnā, tukua mai ēnei mōhiohio:

  • Te nama PO me te nama puka marohi o runga (PD-000XXX)
  • mō tēhea kauneke te puka nama
  • he rārangi motuhake mō te wā kaihuawaere me te haerenga.

Ina whakarite i te puka nama mō te nama haerenga, tēnā whakaratoa:

  • te nama puka marohi o runga (PD-000XXX)
  • te tapeke o ngā nama haerenga mō ia kaihuawaere
  • te tapeke o ngā haora haerenga mō ia kaihuawaere
  • te maha o ngā haerenga ki te kura, Kāhui Ako rānei mō ia kaihuawaere.

Me uru ki te puka nama te tauākī e whai ake nei hoki:

"E whakapūmautia ana kua tutuki ngā herenga whakarato mōkito i te whakapaunga ā-haerenga kei roto i tēnei puka nama, e ai ki te Kaupapa Here Haerenga PLD kua Whiwhi Tahua mai i te Kāwanatanga, (arā, ko te 'Centrally Funded PLD Travel Policy')".

Ka pātaihia e te tīma PLD o te Tari ā-Motu ngā puka nama haerenga kāore tēnei mōhiohio o roto, kei roto rānei te nama mōrahi mō te haerenga, ā, ka whakahokia i mua i te whakarite utu.

Making best use of the travel policy to support Regionally-Allocated PLD Making best use of the travel policy to support Regionally-Allocated PLD

Making best use of the travel policy to support Regionally-Allocated PLD

Making best use of the travel policy to support Regionally-Allocated PLD Making best use of the travel policy to support Regionally-Allocated PLD

Regionally-Allocated PLD Travel Policy Regionally-Allocated PLD Travel Policy

Regionally-Allocated PLD Travel Policy

Regionally-Allocated PLD Travel Policy Regionally-Allocated PLD Travel Policy

Submitting travel requests

Travel requests for regionally-allocated PLD are made in the online PLD system.

If you are requesting Tier 7 travel, you will also need to submit a Tier 7 budget using the budget template. The template is available by emailing pld.providers@education.govt.nz.

Once the Tier 7 budget is complete, send it back and a member of the National Office PLD team will contact you.

If a travel request is declined, the National Office PLD team will contact you.

Te tuku tono haerenga

Ka tuku tono haerenga mō te PLD ā-rohe mā te pūnaha PLD ā-tuihono.

Mehemea e tono ana koe i te haerenga Taumata 7, me tuku he tahua pūtea Taumata 7 hoki e whakamahi ana i te tauira tahua pūtea. Ka wātea te tauira mā te īmēra ki pld.providers@education.govt.nz.

Ina  oti te tahua pūtea Taumata 7, whakahokia, ā, ka whakapā atu ki a koe tētahi mema o te tīma PLD Tari ā-Motu.

Ki te whakapekangia te tono haerenga, ka whakapā atu ki a koe te tīma PLD o te Tari ā-Motu.

Invoicing for Regionally Allocated PLD

Given the compressed timelines and the need to exit RAPLD for 2025, payments are not reliant on reporting being completed by schools.  You still need to work with schools to help them evaluate their PLD, but payment will not require final reports to be completed by schools.

 

Schools and providers need to ensure all delivery of RAPLD is completed in line with the final report due date in your Statement of Works (SOW).  For most, this will fall in 2024, allowing schools and kura to have capacity from Term 1 2025 onwards to focus on new priorities, especially PLD supporting the implementation of the new English, te reo Rangatira, maths and statistics and Pāngarau learning areas. 

 

Many SOWs will have an end date in 2025, later than the final report deliverable. This later end date has always been built in to avoid contracts ending before providers can invoice us if there are any delays to delivery, reports being completed etc. 

 

Only RAPLD Service Agreements, Panel Agreements and SOW/s that are for the delivery of RAPLD, will be affected by this panel agreement ending. 

 

Invoices received before December 6th will be paid before the end of the year. Please ensure you invoice the Ministry as per the payment schedule in your contract. 

Te Whakatakoto Pūrongo Whāinga Iti, Pūrongo Whakamutunga hoki

I mua i te tuku i te nama pūrongo whakamutunga mō te tauākī mahi, he mea nui kia mātua whakarite kua oti i tō kura te tuku i tā rātou mahere PLD, ngā pūrongo whāinga iti, me te pūrongo whakamutunga. Mehemea kua kore i tutuki ngā herenga whakatakoto pūrongo, mehemea kāore i tukuna mai e te kura ngā pūrongo e tika ana, ka puritia tō nama pūrongo whakamutunga mō te 30 rā, i muri i tērā, ka whakakorehia.

Mō ngā kaupapa kua tohaina ngā haora ki te tini kaiwhakarato, he mea nui kia tukuna mai ngā pūrongo whāinga iti e te kura kia kitea ai e mātou kua tutuki ō haora mahi. Ki te kore tēnei tuhinga, kāore he taunakitanga hei tautoko i tō whakatutukinga o ō hāora mahi.

Mehemea kua raru tō kura i te tukunga mai o tā rātou pūrongo whakamutunga, e whakaaetia ana e mātou tā rātou whakamana ā-tuhi e mea ana, kua tutuki tēnei PLD.

Kua whakahoutia e Salesforce ngā whakaaetanga o ngā kaiwhakamahi whakahaere PLD kia tirohia te hītori pūrongo o ngā kaupapa kia mātua whakarite kua tukuna e te kura ngā pūrongo whaitake katoa i mua i te tuku o te nama pūrongo whakamutunga.