Statements of Work
Once a travel request is submitted and processed by the National Office, a Statement of Work (SOW) will be automatically generated.
SOWs can be identified by their proposal document number ('PD –XXXXXXX'). The SOW pdf file is attached to the proposal document in the online PLD system, which also has the SOW code ('SOW – XXXXXX').
You no longer need to print and sign PLD SOWs for PLD allocations. Instead, you can now mark the SOW as approved in the online PLD system if it is correct.
Once a SOW has been issued and approved by the provider, a purchase order (PO) will be sent to you from the Ministry’s Accounts Payable team.
The PO will outline what services have been purchased, the travel cap (if applicable) and when you can invoice the Ministry for the milestones.
All POs have a unique numerical code. This PO number must be included on all invoices sent to the Ministry to allow for prompt payment processing.
Invoicing the Ministry
Invoices must be sent to firstname.lastname@example.org directly, with email@example.com copied in. If the invoices are not sent in this way, it can cause delay.
When invoicing for a milestone payment, please provide the following information:
- PO number and SOW code
- which milestone is being invoiced for
- separate lines for facilitator time and for travel.
When invoicing for travel costs, please provide:
- SOW code
- total value of travel expenses claimed for each facilitator
- total value of travel hours claimed for each facilitator
- the number of visits made to the school, kura, Kāhui Ako or cluster for each facilitator.
The invoice must also include the following statement:
“It is confirmed that all travel expenditure contained in this invoice has met the minimum delivery conditions as outlined in the Centrally Funded PLD Travel Policy."
Travel invoices without this information or with claims for the full travel cap will be queried by the National Office PLD team and sent back before they can be processed for payment.
If any changes need to be made throughout the PLD allocation, such as changing facilitators or timeframes, you must complete and submit a change request.
If needed, a variation SOW will be issued.
Ina tukua he tono haerenga, ā, kua tukatukatia e te Tari ā-Motu, ka whakaputaina aunoatia tētahi Tauākī Mahi, (arā, he 'Statement of Work', he 'SOW').
Ka taea te tautohu i te SOW mā te nama puka marohi o runga (PD - XXXXXXX'). Ka tāpirihia te kōnae pdf SOW ki te puka marohi i roto i te pūnaha PLD ā-tuihono, kei reira hoki te waehere SOW ('SOW – XXXXXX').
Kua kore koe e mate ki te tā me te waitohu i ngā SOW PLD mō ngā whakaritenga PLD. Kia tohua kē e koe te SOW kua whakaaetia i roto i te pūnaha PLD ā-tuihono, mēnā kua tika.
Ngā Tono Hoko
Ina tukua, whakaaetia hoki te SOW e te kaiwhakarato, ka tukua ki a koe tētahi tono hoko, (arā, he 'Purchase Order, he 'PO') nā te tīma Accounts Payable o Te Tāhuhu.
Ka whakamārama te PO i ngā ratonga kua hokona, te tepe haerenga (ki te hāngai), me te wā ka taea e koe te tuku nama ki Te Tāhuhu mō ngā tohu kauneke.
Kei ngā PO katoa he waehere tau ahurei. Me whakauru i tēnei tau PO ki ngā puka nama katoa ka tukua ki Te Tāhuhu kia kama ai te utu.
Te tuku nama ki Te Tāhuhu
Me tuku tōtika ngā puka nama ki firstname.lastname@example.org , ā, me tuku kape ki email@example.com. Ki te kore e tukua pēneitia ngā puka nama, ka takaroa pea te utu.
Ina ka tuku puka nama mō te utu kauneke, tēnā, tukua mai ēnei mōhiohio:
- Te nama PO me te waehere SOW
- mō tēhea kauneke te puka nama
- he rārangi motuhake mō te wā kaihuawaere me te haerenga.
Ina whakarite i te puka nama mō te nama haerenga, tēnā whakaratoa:
- Te waehere SOW
- te tapeke o ngā nama haerenga mō ia kaihuawaere
- te tapeke o ngā haora haerenga mō ia kaihuawaere
- te maha o ngā haerenga ki te kura, Kāhui Ako rānei mō ia kaihuawaere.
Me uru ki te puka nama te tauākī e whai ake nei hoki:
"E whakapūmautia ana kua tutuki ngā herenga whakarato mōkito i te whakapaunga ā-haerenga kei roto i tēnei puka nama, e ai ki te Kaupapa Here Haerenga PLD kua Whiwhi Tahua mai i te Kāwanatanga, (arā, ko te 'Centrally Funded PLD Travel Policy')".
Ka pātaihia e te tīma PLD o te Tari ā-Motu ngā puka nama haerenga kāore tēnei mōhiohio o roto, kei roto rānei te nama mōrahi mō te haerenga, ā, ka whakahokia i mua i te whakarite utu.
Ki te hiahiatia te panoni i te wā o te whakaritenga PLD, hei tauira ko te tīni kaihuawaere, wā motuhake rānei, me oti i a koe, ā, me tuku he tono panoni.
Ki te hiahiatia, ka tukua he panoni SOW.