These questions and answers relate to the Request for Proposal (RFP) for Networks of Expertise released on 30 November 2020. This page will be updated with a second round of questions and answers on 17 January 2021.

 

Q1. I am in the process of putting together a Network of Expertise application together and I am wondering what the nature of and expectation in terms of Insurance is?

A1. The Ministry expects some form of liability or public indemnity insurance. If you do not have insurance at this point in time this will not preclude you from applying, but if successful the Ministry will want to ensure suitable insurance is place before you receive funding.

 

Q2. Can the physical address be a residential address, or should it be an employer’s address (i.e. Whangarei Girls’ High School)?  

A2. Either address is fine (or a P.O. Box) but the Ministry would prefer an employer’s address if possible.

 

Q3. In terms of “Type of Entity” we consider ourselves a Professional Association. Is that appropriate for “Other”?

A3. Yes.

 

Q4. Are we required to be registered for GST?

A4. To apply – no. However, you may need to consider the implications of GST requirements if successful. For more information, visit the Inland Revenue Department's webpage on GST or contact the Inland Revenue Department. 

 

Q5. Regarding the response form: "Has your organisation provided to the Ministry of Education the listed Due Diligence documents below within the last 6 months?" As we are a new group is this required?

A5. This is a yes or no question in the response form. As a new group/network/organisation it’s unlikely you’ve supplied the Ministry with any due diligence documents, so if you haven’t, then answer ‘no’. This will not penalise your application, but the Ministry may ask you for such documentation before any funding commences.

 

Q6. Regarding the response form: “Does your organisation have a written policy in place which meets the requirements of the Vulnerable Children Act 2014?" We will represent clusters which do have a written policy in place. Are we required to have our own?

A6. Yes. If you do not have one in place currently this will not penalise your application, but the Ministry will ask you for a policy and will review it before any funding commences. It may be possible to adapt the current policy of one of your clusters to suit your wider network.

 

Q7. As registered teachers this criteria is met: “The Supplier must provide to the Ministry, confirmation that anrelevant persons have passed all necessary checks under the Vulnerable Children Act 2014, including police check, prior to engagement with children.  Note services will not commence unless this has been completed.” What confirmation documentation is required?

A7. As part of teacher registration this criteria under the Act is covered. Confirmation in writing will suffice. Please note that if your network employs or is supported (now or in the future) by non-registered teachers or persons who may come into contact with children then you must undertake the necessary checks under the Vulnerable Children Act 2014.

 

Q8. Regarding the response form: “Does your organisation have a written policy in place which meets the requirements of the Health and Safety at Work Act 2015?”  We will represent clusters which do have a written policy in place. Are we required to have our own?

A8. Yes. If you do not have one in place currently this will not penalise your application, but the Ministry will ask you for a policy and will review it before any funding commences. It may be possible to adapt the current policy of one of your clusters to suit your wider network.

 

Q9. Regarding the response form: “Does your organisation have an appropriate level and type of insurance in place for the nature of work being undertaken?” We are insured under our host schools, is this sufficient or are we required to take out separate insurance?

A9. Possible coverage under a host school’s policy is between your network and the host school. The Ministry expects some form of liability or public indemnity insurance for your network. If you do not have insurance at this point in time this does not preclude you for applying but if successful, the Ministry will want to ensure this is place before you receive funding.

 

Q10. Regarding the response form: “brief description of your organisation’s current financial status and stability." As a new group (with no financial history) what response is required here?

A10. If you’re a new network or association and do not have previous accounts that is fine. Explicitly state this as part of your proposal and explain, if possible, the systems/processes you will put in place to ensure any further accounts are managed and maintained correctly. The Ministry may ask further questions about this as part of due diligence. 

 

Q11. Regarding the Health and Safety Section in the response form as we will represent clusters which do have a written policy in place. Are we required to have our own?

A11. Yes. If you do not have one in place currently this will not penalise your application, but the Ministry will ask you for a policy and will review it before any funding commences. It may be possible to adapt the current policy of one of your clusters to suit your wider network.

 

Q12. With approximately 900 members in New Zealand, would we be Tier 1, Tier 2 or Tier 3 for funding?

A12. The tiers are indicative and the RFP doesn’t require you to provide an itemised or proposed budget. The RFP currently states “Please state any assumptions you have made in relation to the cost and pricing information.” This was not supposed to be included. The Price section is for information only. Our apologies for this confusion.

 

Q13. There are a number of people we could approach as referees however the relationships are a result of professional interactions of individuals responsible for the application, and the referee’s knowledge of the service. Is that suitable?

A13. Such referees are suitable.

 

Q14. Are we presenting a proposed price, with/without a budget for section 3 of the response form, OR does our membership information in Section 2 pre-decide this, and our proposed allocation of funds (in the form of a budget) is not required with the response form?

A14. Your membership information will inform how much money you may receive. There is no need to include a budget or specify how you’d allocate any monies received. The RFP currently states “Please state any assumptions you have made in relation to the cost and pricing information.” This was not supposed to be included. The Price section is for information only. Our apologies for this confusion.

If you successfully gain funding the Ministry will discuss a budget breakdown with you.

 

Q15. Regarding the requirement to have a written policy in place that meets the requirement of the Vulnerable Children's Act 2014. Our organisation is not and will not be a provider of children’s services and so it was my understanding that we were not required to have a child protection policy. Our work is with educators, teachers and kaiako - not children. Page 5 of the RFP says that a supplier must have a policy. Can you confirm this, please?

A15. Yes, you must have a written policy in place. While your organisation may not have directly have contact with children this may occur regardless. It’s best if you create one. If you do not have one in place currently this will not penalise your application, but the Ministry will ask you for a policy and will review it before any funding commences.

 

Q16. Can you clarify for us, please, what constitutes the size of the membership for an application to the NEX. This will allow us to identify the pricing information applicable to us under the Baseline NEX category. Furthermore, we would then be able to construct an itemised budget for our application to the NEX funding.

As I have read the application's support materials it seems to be us as respondents: the school including its staff and students and any of our existing support schools and organisations and their teachers; and any of our contractors, consultants etc. (re 'Requests for Proposals' Information - Definitions p. 27. Am I correct?

A16. The tiers are indicative and the RFP doesn’t require you to provide an itemised or proposed budget. The RFP currently asks “Please state any assumptions you have made in relation to the cost and pricing information.” This was not supposed to be included. The Price section is for information only. Our apologies for this confusion.

What’s constitutes membership is up to each individual network as you may have different membership models such as whole school memberships or individual memberships or allow for a mix of both. In general, your “membership” should be reported as teachers, other education- based roles as well as other members such as academics and professionals related to your area of education. This should not include students.

As part of your proposal you may also like to note teachers who you could “reach” via communications and forums but you should clearly delineate “membership” in your network vs “reach”.

These questions and answers relate to the Request for Proposal (RFP) for Networks of Expertise released on 30 November 2020. This page will be updated with a second round of questions and answers on 17 January 2021.

 

Q1. I am in the process of putting together a Network of Expertise application together and I am wondering what the nature of and expectation in terms of Insurance is?

A1. The Ministry expects some form of liability or public indemnity insurance. If you do not have insurance at this point in time this will not preclude you from applying, but if successful the Ministry will want to ensure suitable insurance is place before you receive funding.

 

Q2. Can the physical address be a residential address, or should it be an employer’s address (i.e. Whangarei Girls’ High School)?  

A2. Either address is fine (or a P.O. Box) but the Ministry would prefer an employer’s address if possible.

 

Q3. In terms of “Type of Entity” we consider ourselves a Professional Association. Is that appropriate for “Other”?

A3. Yes.

 

Q4. Are we required to be registered for GST?

A4. To apply – no. However, you may need to consider the implications of GST requirements if successful. For more information, visit the Inland Revenue Department's webpage on GST or contact the Inland Revenue Department. 

 

Q5. Regarding the response form: "Has your organisation provided to the Ministry of Education the listed Due Diligence documents below within the last 6 months?" As we are a new group is this required?

A5. This is a yes or no question in the response form. As a new group/network/organisation it’s unlikely you’ve supplied the Ministry with any due diligence documents, so if you haven’t, then answer ‘no’. This will not penalise your application, but the Ministry may ask you for such documentation before any funding commences.

 

Q6. Regarding the response form: “Does your organisation have a written policy in place which meets the requirements of the Vulnerable Children Act 2014?" We will represent clusters which do have a written policy in place. Are we required to have our own?

A6. Yes. If you do not have one in place currently this will not penalise your application, but the Ministry will ask you for a policy and will review it before any funding commences. It may be possible to adapt the current policy of one of your clusters to suit your wider network.

 

Q7. As registered teachers this criteria is met: “The Supplier must provide to the Ministry, confirmation that anrelevant persons have passed all necessary checks under the Vulnerable Children Act 2014, including police check, prior to engagement with children.  Note services will not commence unless this has been completed.” What confirmation documentation is required?

A7. As part of teacher registration this criteria under the Act is covered. Confirmation in writing will suffice. Please note that if your network employs or is supported (now or in the future) by non-registered teachers or persons who may come into contact with children then you must undertake the necessary checks under the Vulnerable Children Act 2014.

 

Q8. Regarding the response form: “Does your organisation have a written policy in place which meets the requirements of the Health and Safety at Work Act 2015?”  We will represent clusters which do have a written policy in place. Are we required to have our own?

A8. Yes. If you do not have one in place currently this will not penalise your application, but the Ministry will ask you for a policy and will review it before any funding commences. It may be possible to adapt the current policy of one of your clusters to suit your wider network.

 

Q9. Regarding the response form: “Does your organisation have an appropriate level and type of insurance in place for the nature of work being undertaken?” We are insured under our host schools, is this sufficient or are we required to take out separate insurance?

A9. Possible coverage under a host school’s policy is between your network and the host school. The Ministry expects some form of liability or public indemnity insurance for your network. If you do not have insurance at this point in time this does not preclude you for applying but if successful, the Ministry will want to ensure this is place before you receive funding.

 

Q10. Regarding the response form: “brief description of your organisation’s current financial status and stability." As a new group (with no financial history) what response is required here?

A10. If you’re a new network or association and do not have previous accounts that is fine. Explicitly state this as part of your proposal and explain, if possible, the systems/processes you will put in place to ensure any further accounts are managed and maintained correctly. The Ministry may ask further questions about this as part of due diligence. 

 

Q11. Regarding the Health and Safety Section in the response form as we will represent clusters which do have a written policy in place. Are we required to have our own?

A11. Yes. If you do not have one in place currently this will not penalise your application, but the Ministry will ask you for a policy and will review it before any funding commences. It may be possible to adapt the current policy of one of your clusters to suit your wider network.

 

Q12. With approximately 900 members in New Zealand, would we be Tier 1, Tier 2 or Tier 3 for funding?

A12. The tiers are indicative and the RFP doesn’t require you to provide an itemised or proposed budget. The RFP currently states “Please state any assumptions you have made in relation to the cost and pricing information.” This was not supposed to be included. The Price section is for information only. Our apologies for this confusion.

 

Q13. There are a number of people we could approach as referees however the relationships are a result of professional interactions of individuals responsible for the application, and the referee’s knowledge of the service. Is that suitable?

A13. Such referees are suitable.

 

Q14. Are we presenting a proposed price, with/without a budget for section 3 of the response form, OR does our membership information in Section 2 pre-decide this, and our proposed allocation of funds (in the form of a budget) is not required with the response form?

A14. Your membership information will inform how much money you may receive. There is no need to include a budget or specify how you’d allocate any monies received. The RFP currently states “Please state any assumptions you have made in relation to the cost and pricing information.” This was not supposed to be included. The Price section is for information only. Our apologies for this confusion.

If you successfully gain funding the Ministry will discuss a budget breakdown with you.

 

Q15. Regarding the requirement to have a written policy in place that meets the requirement of the Vulnerable Children's Act 2014. Our organisation is not and will not be a provider of children’s services and so it was my understanding that we were not required to have a child protection policy. Our work is with educators, teachers and kaiako - not children. Page 5 of the RFP says that a supplier must have a policy. Can you confirm this, please?

A15. Yes, you must have a written policy in place. While your organisation may not have directly have contact with children this may occur regardless. It’s best if you create one. If you do not have one in place currently this will not penalise your application, but the Ministry will ask you for a policy and will review it before any funding commences.

 

Q16. Can you clarify for us, please, what constitutes the size of the membership for an application to the NEX. This will allow us to identify the pricing information applicable to us under the Baseline NEX category. Furthermore, we would then be able to construct an itemised budget for our application to the NEX funding.

As I have read the application's support materials it seems to be us as respondents: the school including its staff and students and any of our existing support schools and organisations and their teachers; and any of our contractors, consultants etc. (re 'Requests for Proposals' Information - Definitions p. 27. Am I correct?

A16. The tiers are indicative and the RFP doesn’t require you to provide an itemised or proposed budget. The RFP currently asks “Please state any assumptions you have made in relation to the cost and pricing information.” This was not supposed to be included. The Price section is for information only. Our apologies for this confusion.

What’s constitutes membership is up to each individual network as you may have different membership models such as whole school memberships or individual memberships or allow for a mix of both. In general, your “membership” should be reported as teachers, other education- based roles as well as other members such as academics and professionals related to your area of education. This should not include students.

As part of your proposal you may also like to note teachers who you could “reach” via communications and forums but you should clearly delineate “membership” in your network vs “reach”.